Manage Physical Records

Infolinx Physical Records Management Software

Infolinx provides DoD 5015.2-certified, enterprise solutions for managing the entire life cycle of physical records from creation to disposition. Full life cycle records management for records centers and file rooms includes integrated ECM, robust searching, online requesting, complete audit history, location reconciliation, supply item ordering, retention schedule and legal holds management, integrated RFID technology, space management with charge-back functionality, extensive reporting capability, advanced security configuration, workflow email notifications, and legacy data sharing.  

Infolinx WEB COTS 

Infolinx WEB COTS (Commercial-Off-The-Shelf) is intended for departmental solutions and includes many of the same features included in our enterprise-class software editions.

Infolinx WEB Express

Infolinx WEB Express is our entry-level enterprise class edition, fully configurable for simultaneous use by multiple departments within the organization.  

Infolinx WEB Standard

Infolinx WEB is a feature-rich, enterprise class edition containing advanced retention, legal hold, and physical records disposition process support, warehouse supply item ordering, space management and charge back capabilities, as well as optional integrations with enterprise content management software and third-party off-site storage facilities. 

Infolinx WEB Enterprise

Infolinx WEB Enterprise provides our industry-leading feature-set accompanied by our application configuration wizard, enabling the implementation of additional application screens over time, reflecting the changing business needs of the organization.   

Integrated Enterprise Content Management 


Infolinx WEB can be integrated with various ECM products including Microsoft SharePoint and Laserfiche Records Manager. Integration touch points include interface linkage, federated searching, single retention manager, and integrated physical item request functionality. 

Off-site Storage Provider Integration

Infolinx WEB may also be integrated with software used by third-party storage providers such as Iron Mountain's IM Connect and O'Neil's oneilBridge. The integration enables seamless pickup or delivery requesting of off-site materials directly from the Infolinx interface, as well as request approval and inventory reconciliation options.

Infolinx Benefits

Integrate physical and electronic retention schedules

Infolinx physical records management software allows users to collaboratively develop and maintain organizational document retention schedules. Entire schedules down to individual series may be executed as scheduled or for planning purposes, enabling records administrators to plan for upcoming document destruction.

Ensure regulatory compliance

Infolinx physical records management software is DoD 5015.2 Certified, the records management industry standard. In addition, Infolinx physical records management software is designed to be an integral part of internal business practices adhering to record compliance regulations such as the Health Insurance Portability and Accountability Act (HIPAA), 21 CFR Part 11, the Sarbanes-Oxley (SOX) Act, and section 508 of the Rehabilitation Act.

Implement easy-to-use records management solutions

Infolinx physical records management software applications are designed with the end-user in mind. Interfaces are contemporary, graphical, and intuitive. Many of the most commonly used features can be accessed via our unique action barcodes without ever touching the keyboard or mouse.

Improve efficiency while reducing operation costs

Using integrated records management software, organizations benefit from faster data creation, timely archive disposition, seamless label printing integration, automated check in and check out, Radio Frequency Identification, workflow metrics reports, e-mail notifications, and a host of other standard Infolinx features all contribute to a better bottom line. Ask about our unique Return On Investment (ROI) tool and calculate the savings for yourself.

Institute full life-cycle records management

From point of creation to final record destruction, Infolinx physical records management software maintains a comprehensive and compliant audit history and chain-of-custody.

Safeguard vital information

Infolinx physical records management software includes a very robust security model designed to protect vital or sensitive information. Dynamic, user-definable data restriction templates allow records administrators to apply security at both row and field levels.

Eliminate missing items

Our low-impact software encourages end-user buy-in, thereby keeping items from ever becoming lost. Moreover, standard Infolinx physical records management software features like past-due notifications, audit trail histories, and regular interval inventory also significantly contribute to the elimination of missing items.

Assimilate new information technologies

Designed as a native web application that uses the very latest in commercial web programming technologies, including Microsoft .NET on an n-tier architecture, Infolinx WEB software provides an unprecedented level of records management software integration.

Minimize litigation risks

Adherence to the above-mentioned document regulations, coupled with timely disposition of inactive or archived records thru retention schedules, greatly reduces the legal exposure incurred by antiquated or non-existent organizational records management practices.